Responsible Department: Business Affairs – Facilities & Operations Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  To establish procedures and guidelines for faculty, staff, students, and community with regard to pets on all University properties, including Off-Campus Instructional Centers.   POLICY: Western New Mexico University (WNMU) prohibits pets in all WNMU buildings and vehicles, except for those animals specifically exempted… Continue reading BA425_Pets on University Property Policy

Responsible Department: Business Affairs – Facilities & Operations Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024  

Responsible Department: Business Affairs – Facilities & Operations Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  The purpose of the Key/Electronic Access policy is to establish clear guidelines and procedures for issuance, use and management of keys and electronic access cards to university properties.  It establishes protocols that will protect employees and safeguard assets.  It sets forth the expectation that the issued keys and/or electronic… Continue reading BA422_Building Key/Access Card Policy

Responsible Department: Business Affairs – Facilities & Operations Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  The gasoline credit card policy is designed to promote responsible/appropriate usage and ensure proper management of the credit card process for fleet vehicle usage.  POLICY:  Gasoline credit cards are exclusively assigned to each university vehicle. When an employee checks out a vehicle,… Continue reading BA421_Gasoline Credit Card Policy

Responsible Department: Business Affairs – Facilities & Operations Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  The purpose of this Building Occupancy Policy is to ensure the security of University Buildings and Assets.  POLICY:   University buildings are unlocked during normal business hours, which may vary by building. Faculty, staff, students and the public may occupy the buildings during these… Continue reading BA420_Building Occupancy Policy

Responsible Department: Board of Regents-Student Affairs & Enrollment Management Approving Body: Board of Regents Effective Date: REV 10-MAY-2001 Review/Revision Date: 12-SEP-2024 PURPOSE: To provide students with information regarding access to their student records. POLICY: The Family Educational Rights and Privacy Act of 1974 helps protect the privacy of student education records. The Act provides eligible… Continue reading BOR100-Access to Student Records Policy

Responsible Department: Business Affairs – Purchasing Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  To address the use of mobile communication devices for business purposes; and methods for making communication devices available to employees.  POLICY:   OVERVIEW  The University, in order to ensure compliance with IRS regulations, will allow two methods for providing an employee use… Continue reading BA412_Mobile Communication Device Usage Policy

Responsible Department: Business Affairs – Accounting Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  To establish thresholds for approval of accounts payable checks and invoices.  POLICY:   Accounts Payable checks with invoices of an amount equal to or greater than $1,000 require approval. Accounts Payable checks in an amount greater than $7,500 require approval, even if each associated invoice is less than $1,000.   All procurement card purchases of an amount equal to or greater than S1,000 require approval.  All approvals, as… Continue reading BA411_Accounts Payable Check Approval Policy

Responsible Department: Business Affairs – Accounting Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  The purpose of this policy is to clarify the classification and management of private funds collected by university-affiliated groups or clubs at Western New Mexico University (WNMU). It establishes that these funds are considered private and are not subject to the… Continue reading BA404_Policy Statement on Agency Funds

Responsible Department: Business Affairs – Accounting/Grants Approving Body: President/Cabinet Effective Date: 06-NOV-1997 Review/Revision Date: 12-SEP-2024 PURPOSE: The purpose of this policy is to define the rights and obligations of faculty, staff, and students involved in privately and governmentally sponsored projects, including grant and contract-funded initiatives, at Western New Mexico University (WNMU). POLICY: This policy aims… Continue reading BA403_Sponsored Projects Policy