Responsible Department: Business Affairs – Purchasing Approving Body: President/Cabinet/Board of Regents Effective Date: 13-DEC-2004 01-OCT-2018 01-JUL-2024    Review/Revision Date: 01-NOV-2025

Responsible Department: Business Affairs – Purchasing Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  The anti-donation policy is provided as a directive to all WNMU employees regulating the use of university property and resources.  POLICY:   Applies to:   Assets owned by the University include but not limited to, property or cash assets, or any services provided… Continue reading BA481 – Anti-Donation Policy

Responsible Department: Business Affairs – Purchasing Approving Body: President/Cabinet Effective Date: 15-DEC-2014; 12-SEP-2024 Review/Revision Date: 12-SEP-2024 PURPOSE: The procurement and reimbursement policy is provided as a directive to all WNMU employees to ensure best practice and best value (price, quality, performance and service). POLICY: Policy Concerning Purchasing Supplies, Course Materials, Equipment Contractual Services, Software, Reimbursement… Continue reading BA480 – Procurement and Reimbursement Policy

Responsible Department: Business Affairs – Purchasing Approving Body: President/Cabinet Effective Date: 26-FEB-2019 Review/Revision Date: 12-SEP-2024 PURPOSE:  The Campus Post Office in conjunction with the United States Postal Services (USPS), mission is to provide the best possible service for Students, Faculty and Staff. The Campus Post Office provides universal mail USPS, UPS and FedEx services.  POLICY:   The Campus Post Office… Continue reading BA476 – Campus Post Office Student Use-Mail & Package Policy

Responsible Department: Business Affairs – Payroll Approving Body: President/Cabinet Effective Date: 26-FEB-2019 Review/Revision Date: 12-SEP-2024 PURPOSE:  To establish Western New Mexico University’s policy on payment of additional compensation to eligible employees.  POLICY:  Western New Mexico University allows employees to receive additional compensation (stipend) for performing temporary, occasional, or rare services which are outside the scope of their primary job duties.  The policy identifies which employees are eligible to receive additional compensation, justification and approvals… Continue reading BA473 – Employee Stipend Policy

Responsible Department: Business Affairs – Payroll Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  This policy describes the payroll process as it covers the payroll schedules and payment methods for employees of WNMU.  It is to help employees be aware of when and what they should expect on payday.  POLICY:  EXEMPT EMPLOYEES:  Exempt employees are paid twice… Continue reading BA472 – Payroll Policy

Responsible Department: Business Affairs – Payroll Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  To ensure accurate record keeping and payroll processing, and to comply with Federal and State regulations and Labor Laws.   POLICY:  All employees are responsible for maintaining accurate time reporting for hours worked and time away from work.   EXEMPT EMPLOYEES:  Time keeping is not required for Exempt employees.  Exempt employees request… Continue reading BA471 – Time Reporting and Leave Request Policy

Responsible Department: Business Affairs – Information Technology Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  To create a supply of equipment that aligns with policies related to the Information Technology Department (ITD) and the associated purchase, support, safety, and disposition of said equipment.   POLICY:   SECTION 1:  OVERVIEW  Computers play a vital role in fulfilling the educational, employee, and administrative needs of Western New… Continue reading BA466 – WNMU Computer Procurement Policy

Responsible Department: Business Affairs – Information Technology Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  To create and maintain as safe of an environment as possible for Western New Mexico University (WNMU) in regard to all computers connected to the WNMU network.  POLICY:   All computers connected to the WNMU network shall have current virus protection. The Information Technology Department (ITD) will make a licensed… Continue reading BA465 – Virus Protection Policy

Responsible Department: Business Affairs – Information Technology Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  To create a responsible and safe environment for use of the product known as Mustang Express regardless of the source product name (e.g. mycampus, Experience, etc.).  POLICY:   CONTENT POLICY  Content on Mustang Express can be reviewed at any time by the Information… Continue reading BA453 – Mustang Express Policy