Responsible Department: Business Affairs – Human Resources Approving Body: President/Cabinet Effective Date: 01-JUL-2024 Review/Revision Date: 12-SEP-2024 PURPOSE:  The purpose of this policy is to allow reasonable times for employees to rest and/or eat a meal with the goal of preventing burnout and encouraging optimal productivity.   POLICY:  Meal Breaks  All non-exempt employees scheduled to work 6 or more… Continue reading BA433 – Meal & Rest Break Policy

Responsible Department: Business Affairs – Human Resources Approving Body: President/Cabinet Effective Date: 01-JUL-2024 Review/Revision Date: 12-SEP-2024 PURPOSE:  This policy establishes the payment requirements set forth for WNMU Faculty & Staff awards that are presented throughout the Academic year.    POLICY:   Upon the Payroll Office receiving written notice of awards, a one-time payment will be made with all applicable tax and retirement withholding. Such awards… Continue reading BA431-Awards Policy

Responsible Department: Business Affairs – Facilities & Operations Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  The purpose of this policy is to promote a healthy and safe environment and to establish clear and consistent guidelines regarding the use of smoking, tobacco, and nicotine products. This policy applies to all contractors/subcontractors, employees, students, visitors, and university affiliates on any WNMU premises,… Continue reading BA426 – WNMU Smoking Policy

Responsible Department: Business Affairs – Facilities & Operations Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  To ensure the University’s needs are met after regular work hours, on weekends and during holiday breaks in a reliable and timely manner.  POLICY:   Western New Mexico University is a residential community.  The on-call program ensures that the after-hour’s needs of the University are met in… Continue reading BA423_Maintenance On-Call Policy

Responsible Department: Business Affairs – Facilities & Operations Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  To establish procedures and guidelines for faculty, staff, students, and community with regard to pets on all University properties, including Off-Campus Instructional Centers.   POLICY: Western New Mexico University (WNMU) prohibits pets in all WNMU buildings and vehicles, except for those animals specifically exempted… Continue reading BA425_Pets on University Property Policy

Responsible Department: Business Affairs – Facilities & Operations Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024  

Responsible Department: Business Affairs – Facilities & Operations Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  The purpose of the Key/Electronic Access policy is to establish clear guidelines and procedures for issuance, use and management of keys and electronic access cards to university properties.  It establishes protocols that will protect employees and safeguard assets.  It sets forth the expectation that the issued keys and/or electronic… Continue reading BA422_Building Key/Access Card Policy

Responsible Department: Business Affairs – Facilities & Operations Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  The gasoline credit card policy is designed to promote responsible/appropriate usage and ensure proper management of the credit card process for fleet vehicle usage.  POLICY:  Gasoline credit cards are exclusively assigned to each university vehicle. When an employee checks out a vehicle,… Continue reading BA421_Gasoline Credit Card Policy

Responsible Department: Business Affairs – Facilities & Operations Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  The purpose of this Building Occupancy Policy is to ensure the security of University Buildings and Assets.  POLICY:   University buildings are unlocked during normal business hours, which may vary by building. Faculty, staff, students and the public may occupy the buildings during these… Continue reading BA420_Building Occupancy Policy

Responsible Department: Business Affairs – Purchasing Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  To address the use of mobile communication devices for business purposes; and methods for making communication devices available to employees.  POLICY:   OVERVIEW  The University, in order to ensure compliance with IRS regulations, will allow two methods for providing an employee use… Continue reading BA412_Mobile Communication Device Usage Policy