Responsible Department: Business Affairs – Facilities & Operations Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024  

Responsible Department: Business Affairs – Facilities & Operations Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  The purpose of the Key/Electronic Access policy is to establish clear guidelines and procedures for issuance, use and management of keys and electronic access cards to university properties.  It establishes protocols that will protect employees and safeguard assets.  It sets forth the expectation that the issued keys and/or electronic… Continue reading BA422_Building Key/Access Card Policy

Responsible Department: Business Affairs – Facilities & Operations Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  The gasoline credit card policy is designed to promote responsible/appropriate usage and ensure proper management of the credit card process for fleet vehicle usage.  POLICY:  Gasoline credit cards are exclusively assigned to each university vehicle. When an employee checks out a vehicle,… Continue reading BA421_Gasoline Credit Card Policy

Responsible Department: Business Affairs – Facilities & Operations Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  The purpose of this Building Occupancy Policy is to ensure the security of University Buildings and Assets.  POLICY:   University buildings are unlocked during normal business hours, which may vary by building. Faculty, staff, students and the public may occupy the buildings during these… Continue reading BA420_Building Occupancy Policy

Responsible Department: Business Affairs – Purchasing Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  To address the use of mobile communication devices for business purposes; and methods for making communication devices available to employees.  POLICY:   OVERVIEW  The University, in order to ensure compliance with IRS regulations, will allow two methods for providing an employee use… Continue reading BA412_Mobile Communication Device Usage Policy

Responsible Department: Business Affairs – Accounting Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  To establish thresholds for approval of accounts payable checks and invoices.  POLICY:   Accounts Payable checks with invoices of an amount equal to or greater than $1,000 require approval. Accounts Payable checks in an amount greater than $7,500 require approval, even if each associated invoice is less than $1,000.   All procurement card purchases of an amount equal to or greater than S1,000 require approval.  All approvals, as… Continue reading BA411_Accounts Payable Check Approval Policy

Responsible Department: Business Affairs – Accounting Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE:  The purpose of this policy is to clarify the classification and management of private funds collected by university-affiliated groups or clubs at Western New Mexico University (WNMU). It establishes that these funds are considered private and are not subject to the… Continue reading BA404_Policy Statement on Agency Funds

Responsible Department: Business Affairs – Accounting/Grants Approving Body: President/Cabinet Effective Date: 06-NOV-1997 Review/Revision Date: 12-SEP-2024 PURPOSE: The purpose of this policy is to define the rights and obligations of faculty, staff, and students involved in privately and governmentally sponsored projects, including grant and contract-funded initiatives, at Western New Mexico University (WNMU). POLICY: This policy aims… Continue reading BA403_Sponsored Projects Policy

Responsible Department: Business Affairs – Accounting Department Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE: To provide guidance for the management and control of the university’s capital and non-capital assets including its off campus learning centers. POLICY: EQUIPMENT/PROPERTY ACQUISITION Procurement of equipment and property should be in accordance with WNMU’s Procurement and Reimbursement… Continue reading BA402-Fixed Asset Policy

Responsible Department: Business Affairs – Accounting Department Approving Body: President/Cabinet Effective Date: 15-DEC-2014 Review/Revision Date: 12-SEP-2024 PURPOSE: To recognize the appropriate capitalization for newly constructed buildings, renovations and land improvements. POLICY: Upon the completion of any new building, the total construction amount will be capitalized and depreciated over a 25-year period. Renovations will be capitalized… Continue reading BA401-Capitalization Buildings Policy